Venue membership calculator
Pick a venue to see what it costs to run, how much each customer needs to spend for it to break even, and how many members would bring in the same money. Every number is an editable estimate.
Typical estimate: about 1,000 sq ft and 35 covers, open 70 hours a week.
Monthly running cost
£25,826 a month
before a single coffee is sold.
Break-even spend per visit
£5.68 against an average spend of £5.50
Short by £0.18 a visit, about £801 a month.
Members needed on their own
615 members at £50 a month
Breaking even means about 23 paying customers every hour it's open.
Where the money goes
| Staff | £19,328 | 75% |
|---|---|---|
| Rent | £2,917 | 11% |
| Business rates | £1,114 | 4% |
| Utilities | £667 | 3% |
| Other premises costs | £1,800 | 7% |
Edit assumptions
Premises
Insurance, repairs, cleaning, waste, card fees, software and accountancy.
Staff
Default: 7am to 5pm, 7 days.
Employer National Insurance, pension and holiday pay.
Business rates
Roughly what the premises would rent for in a year. We start from your rent.
Leave blank to use our estimate.
Estimate: £35,000 × 38.2p = £13,370 a year. This is a simplified estimate for England that ignores transitional relief and local variations. Wales and Scotland use different systems. Your council can give you the real figure.
Trade
The share of each sale left after the cost of the food and drink itself.
Your own total
Know your real monthly costs? Enter them here and the breakdown is ignored.
Try membership
At menu prices. We assume it all gets used.
What events and extras cost you per member.
Each member brings in £42.00 a month after the cost of their allowance and perks.
From about 21 members, the average customer already covers the rest.
With 150 members, this café needs each customer to spend £4.29 instead of £5.68 to break even. Membership brings in £6,300 a month and covers 24% of its fixed costs.
What if a council bought memberships?
- Extra revenue to the venue
- £1,250 a month
- Cost to the buyer
- £15,000 a year
- New break-even spend
- £4.06 a visit (from £4.29)
This isn't a rescue. The council buys a service from a venue that already works.